How to Request Public Records in Wisconsin
Wisconsin Open Records Law
Wisconsin's public records law ensures transparency by granting the public access to government records. This guide outlines the steps to make a public records request, your rights, and what to expect during the process.
Steps to Request Public Records
1. Identify the Record
Determine the specific record(s) you seek. Be as clear and specific as possible regarding the subject matter and time frame. For example, instead of requesting “all records,” specify “emails sent by the city clerk between January 1 and March 31, 2025, regarding the downtown redevelopment project.”
2. Determine the Custodian
Identify the government authority or agency that holds the record. Each public body has a designated records custodian responsible for handling requests. For instance, to request records from your local school district, you would contact their designated custodian, typically the Superintendent.
3. Submit the Request
Requests can be made orally or in writing; however, a written request is advisable for clarity and record-keeping. Include the following in your request:
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A clear description of the record(s)
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Preferred format (e.g., electronic or paper copies)
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Your contact information
Sample request:
Dear [Custodian’s Name],
Pursuant to the Wisconsin Public Records Law, I request access to [describe the records].
- [Record 1]
- [Record 2]
- [Record 3]
Under Wis. Stat. 19.31, Please provide these records As soon as practicable, and without delay, in electronic format if available.
Thank you,
[Your Name]
Note: You are not required to state a purpose for your request, and authorities cannot require identification or limit access based on residency.
4. Await a Response
The law requires that requests be fulfilled “as soon as practicable and without delay.” While there is no specific deadline, the Wisconsin Department of Justice suggests that simple requests should be fulfilled within 10 business days.
Exceptions and Denials
Not all records are subject to disclosure. Common exemptions include:
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Personal information that would invade privacy
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Law enforcement records that could jeopardize investigations
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Drafts and notes
If your request is denied, the authority must provide a written statement of the reasons. You have the right to challenge the denial by:
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Filing a complaint with the Attorney General
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Seeking review in court.
Additional Resources
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Wisconsin Department of Justice – Public Records Law Compliance Guide: Wisconsin Department of Justice
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Wisconsin Legislative Council – Public Records Law Information Memo: Wisconsin Legislative Documents
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University of Wisconsin System – Public Records Information: Universities of Wisconsin
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